There are many benefits that your business will enjoy by adopting more cloud based tools and solutions. These solutions include cloud based software, cloud networking, or cloud backups and hosting. Increased productivity and well-being of employees, as well as reduced software and IT infrastructure costs are just a few of the benefits you’ll instantaneously notice.
Along with the reduced maintenance and overhead costs, adopting more of the cloud is a no-brainer nowadays. You may already have a decent on-premise software solution and hardware that does the job for you. But, that does not mean you shouldn’t reap the benefits of the cloud.
The cloud is an ally in your business growth needs. As your business increases in size, it inherently becomes more complex. Thus, systems and processes may begin to seem inadequate. The need to scale and accommodate more clients, and invest in more powerful business applications and tools will only continue to rise along with your business.
Fortunately, if you have a dedicated vCIO like InspiredTechs by your side, this can go smoothly. Our team will use a combination of both on-premise and cloud-based solutions to make any growth spurt feel effortless for your business.
In essence, there are three aspects of your business that can benefit from the cloud
- Different work and tasks (like managing sales, crafting documents, etc)
- Computing (using IT hardware for processor intensive tasks)
- Storing data crucial to your business
When an employee is working on an intensive task on their computer, this can utilise the process on said computer, the power of your server next door, or the processing power of your cloud provider that may be hundreds of miles away.
The same is true for how you store your data. It may be stored locally on the employee’s computer. It may also be stored in a central server that serves the entire office. And lastly, the data can be stored in the cloud.
Let’s take creating spreadsheets and databases as an example. Your employee might create them locally using Microsoft Office. They might create the document inside networked software that runs on the central server for your office. Or, they might create that document in a cloud based solution such as Microsoft OneDrive or Sharepoint, or Google Docs or Dropbox Paper.
An ideal solution would generally combine and use all three storage methods. Some of your tasks, computing and data would be localised, some would be networked, and some would be stored in the cloud. The most optimal combination generally depends on your exact business model and the nature of your employees.
If you want a specific recommendation, feel free to contact InspiredTechs. We’d love to help you figure it all out. We’ve already done it for many businesses like yours and love seeing businesses grow with our help.
Curious to know if your business is ripe enough to start embracing more of the cloud? Step out of your comfort zone and take a look at the key signs that will provide you with the answer.
You’re spending way too much on IT infrastructure and maintenance
When IT equipment dies on you, you are facing a dilemma: should you fix it? Or get a completely new piece of equipment? Whatever the case, you will also face unexpected costs that will go towards maintaining what you already have.
Even if the smallest of hardware goes awry, your business will suffer. But, not if you decide to move parts of your business to the cloud. When your employees perform a certain type of task in the cloud, there’s no risk of hardware failure that would cause disruption in their work flow. The cloud is on 24/7 and with a quality provider, you don’t need to worry about outages.
Forget about astronomical repair bills and massive headaches due to damaged equipment. Getting help from a cloud computing provider, and operating more of your business in a safe cloud environment will allow you to focus on the essentials. No more dead servers and downtimes that lead to massive strife and loss of profit.
That is not to say that you should do absolutely everything in the cloud without having no local hardware at all. After all, your employees will always have the devices from which they access the cloud. And those devices are pieces of hardware that should be maintained and taken care of.
You have a growing remote workforce
Today’s workforce is always on the move. The number of employees who are not just working remotely, but also traveling more and more, is on the rise.
Without the flawless integration between your business applications and data, collaboration between employees could go out of control. Mistakes will surely happen and data disasters will become a common sight.
If productivity begins to falter, it’s a sure sign that you should make some changes.
Businesses that have remote employees, multiple business locations, or employees that are constantly on the road will especially benefit from the cloud. Interacting with clients and managing documentation can prove a hassle without constant access to crucial data and documents. And this is best achieved through cloud-based solutions.
Moving important aspects of your business to the cloud gives all of your employees instant access to more of your business data, regardless of their location. Thus, they can be more productive even when they are on the road. They will also make better decisions and contribute to the growth of your business.
The best approach is to shift the operations to the cloud gradually. This way, you avoid data loss or manipulation during the shift. Again, working with an experienced team like the one at InspiredTechs will make this transformation a lot faster and easier.
You need to scale your business due to quick growth spurts
When your business is growing quickly, the challenge to sustain that growth is also bigger. Things could easily become expensive if you’re relying on on-premises infrastructure and internal IT teams.
Cloud services can provide an easy way to scale things up almost instantly. They offer additional storage and computing resources in order to facilitate growth.
You lack a disaster recovery plan
In the event of a disaster that results in loss of crucial data, your business will take a serious hit. Not developing and implementing a disaster recovery plan can be a grave mistake. However, many cloud solutions come with such plans.
Having a solid disaster recovery plan coupled with a quality cloud backup solution will go a long way towards ensuring that you have a peace of mind knowing your data is safe.
Our IT professionals are experts at designing a tailor-made disaster recovery plan that will fit your needs. The recovery options they will develop will ensure that your business runs without any disruptions, regardless of the type of disaster (natural or man-made).
Storing data in the cloud is oftentimes much safer than storing it on physical servers and data centers. When you implement a cloud solution, you can move crucial data remotely. You can also delete confidential information in the event of a breach or move the information to a different account. Remember, security is one of the main benefits of the cloud.
Recovery time objectives (RTOs) and recovery point objectives (RPOs) are also crucial. RTOs refer to the period of time our professionals need to do a backup, while RPOs refer to the period needed for our professionals to recover your business. At InspiredTechs, we ensure no time is wasted in completing these objectives.
You operate on a tight budget
To keep your business growing, your finance department needs to have a clear insight into any upcoming costs and investments. Moving part of your business to the cloud requires a relatively small financial investment in the first year. But, that investment pays huge dividends in the long run (improved productivity, swift disaster recovery, reduced hardware costs, etc).
If you need help to decide which parts of your business you should move to the cloud, consider this: your competitors are going through the same dilemmas, but some of them have taken the first step and are already at an advantage. Over time, this advantage will only become more evident until their business is much further than yours.
Managing your own IT infrastructure is often the least cost-effective option available to a business. There’s a reason why all smart businesses are moving to managed solutions and letting an external vendor take care of their IT hassles. If you want help with implementing cloud solutions, or just want to make all of your IT effortless, feel free to contact us today.